Documents and Workspaces

Overview

From the  Documents page, you can view and manage all documents you have access to. This interface provides multiple ways to upload, search, filter, preview, and edit documents, depending on your permissions.

1. Uploading Documents

• Use the Upload button in the top-right corner.

2. Searching Documents

• Use the search bar to find documents. (Search is based only on document names.)

3. Filtering Documents

Use the filter icon to refine the list by:

• Workspace (folder)

• Owner (who uploaded the document)

• Status of the document

Document Statuses

• Pending: Waiting to start processing (e.g., heavy upload load).

• Parsing: Document is being split into parts.

• Parsing failed: Splitting failed; document unusable.

• Embedding: Content is being analyzed and chunked.

• Embedding failed: Embedding failed; document unusable.

• Embedded: Document is ready to use.

• Fail: Generic failure; document unusable.

• Updating: Document is being updated (common with synced sources such as Google Drive, SharePoint, ServiceNow, Teams, etc.).

4. Customizing Columns

Click Columns to choose which metadata to display:

• Citations: Number of times the document was cited in conversations.

• Updated: Last update date.

• Uploaded: Original upload date.

• Owner: Who uploaded the document.

• Tags: Automatically generated tags (created during nightly processing).

5. Workspace Filtering

• Use the left-side menu to filter by workspace(s).

6. Document Preview & Summary

• Click a document row to preview its content.

• Hover over the “i” icon next to a document to see its summary.

For each document, use the three-dot menu to:

• Preview the document

• Rename the document

• Delete the document

8. Multi-Select and Bulk Actions

• Check one or more boxes next to documents to enable bulk actions:

  • Explore selected → Route to chat with these docs preloaded.

  • Download → Export selected documents.

  • Delete → Remove selected documents.